Privacy Policy

Last updated: April 14, 2025

This Privacy Policy explains how AI Pro Management ("we", "us", "our") collects, uses, stores, and protects your personal data when you use our services.

Contact Information

AI Pro Management
105 rue Anatole France
92300 Levallois-Perret, France
support@aipromanagement.com

Data Collected

• Identity: First name, last name, email, job title, profile picture (optional).
• Authentication: Encrypted passwords, Google or Microsoft OAuth, preferred language.
• Calendars: Access to Google Calendar and Outlook Calendar for synchronization.
• User-generated content: Todos, uploaded/created documents, encrypted project discussions, Gantt chart histories, chatbot interactions, whiteboard, etc.

Purpose of Data Processing

We use your personal data solely for:

• Providing and managing our services.
• Synchronizing your calendar with our application.
• Facilitating collaboration and secure data storage.
• Technical support and account management.

Third-Party Services

We use trusted third-party providers who comply with GDPR:

• Payments: Stripe (we do not store payment details).
• Cloud & Security: Microsoft Azure (OAuth, storage), AWS (KMS encryption), OpenAI (GPT-4o, Vision, DALL-E-3).
• Analytics: Google Analytics, PromoteKit (affiliate program), ipapi.co, api.frankfurter.app (currency conversion).

Data Security

All sensitive data (such as passwords and communications) are securely encrypted. We maintain rigorous standards to ensure your data's confidentiality, integrity, and availability.

Your GDPR Rights

You have the right to:

• Access and rectify your personal data.
• Request deletion of your data (e.g., projects, documents, chatbot content).
• Restrict or object to processing of your data.
• Request data portability (receiving your data in a transferable format).

To exercise your rights, please contact us at support@aipromanagement.com.

Cookies

We use cookies for session management, audience measurement (Google Analytics), affiliate tracking (PromoteKit), and currency conversion.

Use of Artificial Intelligence (OpenAI)

Our platform utilizes artificial intelligence (AI) tools provided by OpenAI (such as GPT-4o, Vision, 01 and DALL-E-3). When using these features, data transmitted to OpenAI is processed temporarily to provide the requested service and is securely retained for a limited period (up to 30 days) exclusively for legal or security purposes. This data is never used to train or improve OpenAI’s models nor for marketing purposes.

Data Breach and Incident Response

In the event of a data breach or unauthorized access to personal data, we will promptly notify affected users within 72 hours after becoming aware of the incident, in accordance with GDPR regulations. We commit to taking all necessary measures to mitigate the effects of the breach and ensure data protection.

GDPR Compliance Statement

AI Pro Management is fully compliant with the General Data Protection Regulation (GDPR). We ensure that your personal data is collected, processed, and stored securely and transparently.

Modifications to this Policy

We reserve the right to update this policy at any time. Changes will be posted on this page with an updated revision date.

For further questions, contact us: support@aipromanagement.com